CASE STUDIES
We know that many of our clients and their sites have different requirements for people entering their sites. So we have created some examples here to show you how diverse we can be – and how we have a solution to match your needs.
RESIDENTIAL SECURE ESTATE
A number of secure residential estates already have access control for all the residents (Mostly with tags) however they then run a visitor book – or ask residents to call the guard house to let them know someone is coming. They will get issued a PIN Number that that will pass onto their guest to be verified by the Guard upon entry to the site. Pre-Authorisation Module
This allows the resident to get a Pin Number from the (1) Downloading the Gatebook PA APP (2) Guard House (3) our Website, and send this to their Visitor, who will be asked for this pin Number when they get to the Entrance Drivers Licence Scan
Scan the Driver’s License to collect accurate information about the visitor
Vehicle License Scan
Scan the Vehicle License to Collect accurate information about the visitors vehicle
Photo
Take an up-to-date high resolution photo of the visitor
GATEBOOK has integrated with a number of access control systems to allocate visitor access cards directly into the access control database – so our clients can use a single database to manage their residents and who is allowed to get pre-authorisations.
COMMERCIAL BUSINESS PARK
Drivers Licence Scan
Scan the Drivers License to collect accurate information about the visitor
Vehicle Licence Scan
Scan the Vehicle License to Collect accurate information about the Visitors Vehicle
Truck and Trailer
Check each Trailer on the vehicle for a valid Licence – and Email person in Authority if any licences are expired –
in real-time
Destination Management
A pre-loaded set of destination are loaded into the Clients Online Profile for the site, and then the guard must select from one of them when the visitor enters the site.
LOGISTICS COMPANIES
WORKFLOW 1 - TRUCKS
Drivers Licence Scan
Scan the Drivers License to collect accurate information about the visitor
Vehicle Licence Scan
Scan the Vehicle License to collect accurate information about the visitors vehicle
Photo
Take an up-to-date high resolution photo of the visitor
Destination Management
A pre-loaded set of destination are loaded into the Clients Online Profile for the site, and then the guard must select from one of them when the visitor enters the site.
WORKFLOW 2 - VISITORS
Drivers Licence Scan
Scan the Drivers License to collect accurate information about the visitor
Vehicle Licence Scan
Scan the Vehicle License to collect accurate information about the visitors vehicle
INDUSTRIAL COMPANIES
WORKFLOW 1 - VISITORS
Pre-Authorisation Module
This allows the resident to get a Pin Number from the (1) Downloading the Gatebook PA APP (2) Guard House (3) our Website, and send this to their Visitor, who will be asked for this pin Number when they get to the Entrance
Drivers Licence Scan
Scan the Driver’s License to collect accurate information about the visitor
Vehicle License Scan
Scan the Vehicle License to collect accurate information about the visitors vehicle
Photo
Take an up-to-date high resolution photo of the visitor
WORKFLOW 2 - EMPLOYEES
Drivers Licence Scan
Scan the Driver’s License to collect accurate information about the visitor
Vehicle License Scan
Scan the Vehicle License to collect accurate information about the visitors vehicle
WORKFLOW 3 - CONTRACTORS
Drivers Licence Scan
Scan the Driver’s License to collect accurate information about the visitor
Occupants Scan
Scan ID of each additional occupant
Vehicle License Scan
Scan the Vehicle License to collect accurate information about the visitors vehicle
Contractor Selection
Choose the contractor from a list of contractors
Company Docs Valid
Check if the contractors company docs are valid
Individual Docs Valid
Check if the individual induction docs are valid
WORKFLOW 4 - DELIVERIES
Drivers Licence Scan
Scan the Driver’s License to collect accurate information about the visitor
Occupants Scan
Scan ID of each additional occupant
Vehicle Licence Scan
Scan the Vehicle License to collect accurate information about the visitors vehicle
Contractor Selection
Choose the contractor from a list of contractors
Vehicle Inspection
A full dynamic form to clear the vehicle onto site including all hazardous signage and fire safety equipment
Company Docs Valid
Check if the contractors company docs are valid
Individual Docs Valid
Check if the individual induction docs are valid
MOTOR VEHICLE TESTING STATIONS (VTS)
Input Operator ID
Scan the barcode of the operators ID
Driver's Licence Scan
Scan the Driver’s License to collect accurate information about the visitor
Vehicle Licence Scan
Scan the Vehicle License to collect accurate information about the visitors vehicle
Photo (Driver)
Take an up-to-date high resolution photo of the driver bringing in the vehicle
Photo (Vehicle)
Take a photo of the vehicle
Photo (VIN Number)
Take a photo of the vehicles VIN Number
Photo (Engine Number)
Take a photo of the engine number if possible
Capture Form Number
Our dynamic form uses a single text field to capture the VTS Form number – so that we can search for the transaction by the Test Form number
