We know that many of our clients and their sites have different requirements for people entering their sites. So we have created some examples here to show you how diverse we can be – and how we have a solution to match your needs.

A number of secure residential estates already have access control for all the residents (Mostly with tags) however they then run a visitor book – or ask residents to call the guard house to let them know someone is coming. They will get issued a PIN Number that that will pass onto their guest to be verified by the Guard upon entry to the site. Pre-Authorisation Module

This allows the resident to get a Pin Number from the (1) Downloading the Gatebook PA APP (2) Guard House (3) our Website, and send this to their Visitor, who will be asked for this pin Number when they get to the Entrance Drivers Licence Scan

Scan the Driver’s License to collect accurate information about the visitor

Vehicle License Scan 

Scan the Vehicle License to Collect accurate information about the visitors vehicle

Photo    

Take an up-to-date high resolution photo of the visitor

GATEBOOK has integrated with a number of access control systems to allocate visitor access cards directly into the access control database – so our clients can use a single database to manage their residents and who is allowed to get pre-authorisations.

Drivers Licence Scan

Scan the Drivers License to collect accurate information about the visitor

Vehicle Licence Scan 

Scan the Vehicle License to Collect accurate information about the Visitors Vehicle

Truck and Trailer  

Check each Trailer on the vehicle for a valid Licence – and Email person in Authority if any licences are expired –
in real-time 

Destination Management

A pre-loaded set of destination are loaded into the Clients Online Profile for the site, and then the guard must select from one of them when the visitor enters the site.

WORKFLOW 1  - TRUCKS

Drivers Licence Scan

Scan the Drivers License to collect accurate information about the visitor

Vehicle Licence Scan 

Scan the Vehicle License to collect accurate information about the visitors vehicle

Photo 

Take an up-to-date high resolution photo of the visitor 

Destination Management

A pre-loaded set of destination are loaded into the Clients Online Profile for the site, and then the guard must select from one of them when the visitor enters the site.

WORKFLOW 2  - VISITORS

Drivers Licence Scan

Scan the Drivers License to collect accurate information about the visitor

Vehicle Licence Scan 

Scan the Vehicle License to collect accurate information about the visitors vehicle

WORKFLOW 1  - VISITORS

Pre-Authorisation Module

This allows the resident to get a Pin Number from the (1) Downloading the Gatebook PA APP (2) Guard House (3) our Website, and send this to their Visitor, who will be asked for this pin Number when they get to the Entrance

Drivers Licence Scan

Scan the Driver’s License to collect accurate information about the visitor

Vehicle License Scan

Scan the Vehicle License to collect accurate information about the visitors vehicle

Photo

Take an up-to-date high resolution photo of the visitor 

WORKFLOW 2  - EMPLOYEES

Drivers Licence Scan

Scan the Driver’s License to collect accurate information about the visitor

Vehicle License Scan

Scan the Vehicle License to collect accurate information about the visitors vehicle

WORKFLOW 3  - CONTRACTORS

Drivers Licence Scan

Scan the Driver’s License to collect accurate information about the visitor

Occupants Scan

Scan ID of each additional occupant

Vehicle License Scan

Scan the Vehicle License to collect accurate information about the visitors vehicle

Contractor Selection

Choose the contractor from a list of contractors

Company Docs Valid

Check if the contractors company docs are valid

Individual Docs Valid

Check if the individual induction docs are valid

WORKFLOW 4  - DELIVERIES

Drivers Licence Scan

Scan the Driver’s License to collect accurate information about the visitor

Occupants Scan

Scan ID of each additional occupant

Vehicle Licence Scan

Scan the Vehicle License to collect accurate information about the visitors vehicle

Contractor Selection

Choose the contractor from a list of contractors

Vehicle Inspection

A full dynamic form to clear the vehicle onto site including all hazardous signage and fire safety equipment

Company Docs Valid

Check if the contractors company docs are valid

Individual Docs Valid

Check if the individual induction docs are valid

Input Operator ID

Scan the barcode of the operators ID

Driver's Licence Scan

Scan the Driver’s License to collect accurate information about the visitor

Vehicle Licence Scan

Scan the Vehicle License to collect accurate information about the visitors vehicle

Photo (Driver)

Take an up-to-date high resolution photo of the driver bringing in the vehicle

Photo (Vehicle)

Take a photo of the vehicle

Photo (VIN Number)

Take a photo of the vehicles VIN Number

Photo (Engine Number)

Take a photo of the engine number if possible

Capture Form Number

Our dynamic form uses a single text field to capture the VTS Form number – so that we can search for the transaction by the Test Form number